De-Clutter Outlook

When you are selling a home everyone tells you to "de-clutter" I hear and read this word so often that the meaning has… well in a word "lost" it's meaning.

Every week I do a Major backup of all my data and as part of that routine I backup "Outlook" too.

This way all my emails, contacts, notes etc are copied offsite. Well lately my Outlook has been running slower and slower so I decided to try something a little different.

You see and a REALTOR I save every email and piece of information on every transaction. After a contract is closed, I simply move the folder in Outlook to a "Client-Closed" folder so I have easy access to it, if needed.

With copies of Contacts, Home Inspections, Photos etc this is an incredible amount of data.

I rarely need to access this data but for "Risk Management" reasons want to keep it.

So today I got a small brain-storm, I did a separate backup of just my "Closed Transactions" a huge amount of data and saved it to a PST file…. In Outlook, Just do a File/Import and Export/ click on "export to a file" etc…

By doing this I can retrieve these files as needed and actually remove them from Outlook.

This is a simple way to "de-clutter" my Outlook and BTW things are running faster than I can remember!

Disclosure: This is not my desk! LOL!!!